Administrative Assistant

Hilltop UMC Mission:
To be an inclusive community of hospitality, healing and hope, leading hearts to Christ. See full Mission Statement

Hilltop UMC was established in Bingham Junction (later known as Midvale) in 1901. By 1978 the congregation had outgrown the church and, after meeting in various temporary locations, what is now the Fellowship Hall at 985 E 10600 S in Sandy served as a place of worship from 1983-1990. The current Sanctuary was dedicated in June 1990. Hilltop is blessed to have been led by many faithful and dedicated ministers and lay clergy, and is known for its local and global mission work, its outreach across denominations, its strong music program, and warm hospitality. We invite you to learn more about our rich theological heritage at www.umc.org.

Administrative Assistant 

Essential Job Functions:

• Represents Hilltop United Methodist Church in a positive and professional manner
• Ensures phones are answered during scheduled work hours
• Warmly greets all visitors and staff, whether by phone, in person, or electronically
• Coordinates the use of the property by internal and external groups
• Works closely with the Pastor to provide support and assistance, and is detail-oriented. Duties include ensuring accurate scheduling; anticipating needed actions and materials for upcoming services, meetings and events; providing timely reminders
• Sends notices and reminders to congregation/groups as directed by the Pastor
• Orders and/or picks up: altar flowers for Sunday worship; catering for meetings and celebrations; postage and other supplies as needed
• Identifies work room inventory needs and places supply orders accordingly; contacts vendors when equipment needs service; ensures space is tidy and organized
• Tracks attendance for Sunday worship, church committee meetings and rehearsals
• Regularly updates content on church website: calendar, text, images, etc.
• Works closely with staff members to provide graphics, fliers, posters, newsletters, Proclaim slide decks and other materials as required
• Sorts and distributes mail
• Performs other related duties as assigned. (Please note this job description is not a comprehensive list of activities, duties, or responsibilities)

Minimum Education and Experience:

• High School Diploma, GED or equivalent education
• 2+ years' administrative support experience in a professional setting
• Intermediate proficiency with MS Office Suite
• Strong written skills- accurate spelling and grammar
• Respectful treatment of all persons; discretion; excellent customer service skills
• Valid driver's license and reliable means of transportation required

Preferred Qualifications:

• Previous experience in a church office
• Experience/proficiency using Church Windows, Constant Contact and Proclaim
• Experience updating website content

Work Environment:  Work is performed in-person, onsite at Hilltop United Methodist Church, 985 E 10600 S | Sandy UT 84094. The work environment is that of a typical administrative office. Reasonable accommodation will be made to allow differently-abled individuals to perform the essential functions.

Equal Opportunity Employer Statement: Hilltop United Methodist Church (Hilltop UMC) is an equal opportunity employer, committed to diversity and inclusion in the workplace. Hilltop UMC prohibits discrimination and harassment of any type, without regard for race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Job Type:    Part-time
Pay Range: $20-$22 per hour, commensurate with qualifications
Benefits:     8 days paid vacation per year, eligible after 6 months
Schedule:   24 hours per week, Monday-Thursday | 9:00 am -3:30 pm (includes 30-minute lunch break)

Applications:
Please email resume and cover letter to office@hilltopumchurch.org with Subject ADMINISTRATIVE ASSISTANT APPLICATION. Search will remain open until the position is filled.