Church Facilities Director- Park Hill United Methodist Church

General Administrative and Operational Leadership 

• Coordinate the administrative functions of the church relating to building operations, scheduling building use, and contracts

• Work with ministry team, staff, and church members to coordinate work/projects 

• Maintain the church calendar and schedule all facility users 

• Manage church records and files pertaining to the church properties and partnerships

• Provide reports to Trustees, and attend their committee meetings  

• Always providing a high-level of client relations by developing and maintaining positive, productive relationships with the ministry team, staff,  volunteer church leaders, congregation, vendors, renters, and all who participate in the  life of the church community

• Supervise custodial and maintenance staff and coordinate work around continued needs of the building

• Establish and abide by annual Operations budgets for both campuses

• Other duties as needed or as assigned by the Executive Pastor 

Partner Relationships and Building Use:

• Schedule use of facility by all groups and administer contracts as needed by coordinating space and equipment usage, staffing, set up and clean up

• Help recruit new community partners and users of the facilities 

• Help find innovative uses of church facilities 

• Work with pastors and partners on planning major events 

• Field daily questions about operations such as scheduling, maintenance, and building issues

• Coordinate with Hospitality volunteers and staff regarding congregational event management

• Provide input and insight into the best use of facilities in conversation with other church  leaders 

• Determine rent and collect per protocol of Board of Trustees 

• Draft and maintain building use agreements with partners, associates and members 

Facility Management

• Ensure church grounds are well-maintained through a supervisory role

• Contract for snow, lawn, trash, and columbarium services 

• Supervise and oversee hiring of the custodial staff 

• Contract with vendors for procurement of services, equipment and furnishings and obtain  appropriate approval and signatures on contracts.  

• Maintain files of contracts.

• Understand all systems supporting operation of the building; including (but not limited to) HVAC equipment, telephone, computer, electrical, plumbing and security systems.

• Responsible for keeping all systems operational by scheduling preventive maintenance  and repairs 

• Responsible for annual inspections and code compliance as required by local governments

• Maintain the records for and make all burial arrangements for the Columbarium 

• Manage the overall security of the church facilities 

• Work with the Board of Trustees as needed to complete responsibilities

QUALIFICATION Requirements: 

• Bachelor Degree 

• Must be self-motivated, organized and able to work efficiently and effectively in team situations and independently. 

• Excellent time management, management, administrative, and leadership skills.

• Work experience that supports the ability to hire, direct and manage employees, to interact skillfully with congregants and others, to manage a substantial facility with multiple users, attention to detail, ability to prioritize. 

• Establishes good working relationships with all church professionals and volunteers who are relevant to the completion of work; works well with people at all levels of the organization; builds appropriate rapport; considers the impact of his/her/their actions on others; uses diplomacy and tact; is approachable. 

• Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration; can simplify complex processes.

• Is good at establishing clear expectations and setting clear direction; sets stretching objectives; distributes the workload appropriately; provides regular and ongoing feedback about performance; proactively deals with substandard performance; engages disciplinary processes in a timely manner.

• Is future-oriented and can visualize the larger picture of where the organization is heading; identifies and prioritizes strategic objectives that are consistent with the vision of the organization; creates effective action plans to carry out strategies; balances risk with desired outcomes.

• Employee must be able to move about the building at various levels, operate a computer,  copier and telephone, be able to communicate by computer and telephone. 

• Experience in a professional leadership role at a church, not-for-profit entity or equivalent organization 

• Proficiency in MS Office Suite, Google Docs, and Social Media

ACCOUNTABILITY: This position reports directly to and is accountable to the Executive Pastor. This position requires a close working relationship with several lay leaders within the church, including the Chair of the Trustees, the Finance Committee, and the entire ministry team. 

WORK SCHEDULE:  This is a full-time position (40 hours), both in the office and remotely depending on the programmatic, ministry and administrative needs. It will include some evenings and rarely weekends (to be discussed and agreed upon ahead of time with Executive Pastor when the need arises). 

SALARY RANGE: $52,000-$57,000 dependent on experience

BENEFITS: Holidays, vacation, short-term sick-time. Medical insurance benefits includes $5150 towards a major medical insurance coverage or as a taxed stipend toward self-selected medical insurance. However, the church cannot offer life insurance, short- or long-term disability at this time. 

TO APPLY: Send a cover letter and resume to SPRC team leader, Martha Teater, sprc@phumc.org and the Executive Pastor, Rev. Genevieve Rohret-Navin, genevieve@phumc.org