Advancement Operations Coordinator - Iliff School of Theology, Denver, CO

Iliff School of Theology
November 15, 2019

The Iliff School of Theology is hiring an Advancement Operations Coordinator. The Advancement Operations Coordinator will provide database management, gift management, donor relations/stewardship, and prospect development services for the Office of Institutional Advancement. The Advancement Operations Coordinator will ensure effective administration of gifts through gift entry, acknowledgment letters, recognition of donors, and the delivery of any necessary reports and communications, such as pledge reminders, endowment reports, and solicitations to appropriate constituents. This person will work with the Vice President of Institutional Advancement, Assistant Vice President of Institutional Advancement, and the Institutional Advancement volunteer committees to coordinate event logistics and administrative support.

Primary Responsibilities:
● Manage data entry, making sure that all data standards and recommendations are in compliance, as related to all alumni, friend and donor records. Provide guidance on data extraction for the purpose of periodic and regular self-service data quality checks.
● Process all philanthropic gifts to Iliff School of Theology and manage gift acknowledgment procedures. Assure the quality and timeliness of daily gift transmittals and accounting requests. Oversee preparation of gift reports and analyses and participate as needed in the fulfillment of special reports.
● Analyze data to drive strategy, improve efficiency and increase results for units within the Advancement office.
● Prepare weekly, monthly, and other relevant Advancement reports, and work collaboratively with the business office and IT to reconcile bi-monthly reports, develop custom reports, overall management of CRM.
● Create and manage a multidimensional annual giving appeal schedule that utilizes a variety of mediums (e.g., electronic solicitation, direct mail appeals, face-to-face solicitations) to communicate with potential and current donors.
● Coordinate event logistics for Advancement related events and meetings.
● Supervise 1-2 work-study students as available to support the overall Advancement team.

Required Qualifications:
● Bachelor’s degree (BA) from an accredited four-year college or university; one to two years related experience and/or training; or equivalent combination of education and experience.
● Attention to detail, accuracy, and consistent record keeping.
● Excellent verbal and written communication skills.
● Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
● Ability to engage quantitative concepts particularly related to basic accounting and basic statistics, along with an intermediate understanding of relevant business operations.
● Ability to define problems, collect data, establish facts, and draw valid conclusions.

Preferred Qualifications:
● Experience with database management or relevant comparable experience; knowledge of relevant database systems such as DonorPerfect and/or Jenzabar. ● Experience in working with diverse populations of staff and volunteers, a high degree of personal integrity and confidentiality essential.
● Previous fundraising or related experience with annual giving, project coordination, event management, and prospect research.
● Ability to develop and maintain high-quality relationships through telephone, written materials, and personal contact.
● Able to be self-directed and work with limited day-to-day supervision and as a part of a collaborative team.
● Ability to travel in and out of state (as required).
● Other duties as assigned as directed by the Vice President of Institutional Advancement and/or Assistant Vice President of Advancement.

Physical Requirements: Good manual dexterity, eye-hand coordination and the ability to use hands in quick, repetitive motion is required to perform data entry and operate common office equipment. Accounting work requires extended periods of time in a seated position. Light physical activity including occasional bending, squatting, standing, walking and lifting lightweight materials up to 35 pounds. Ability to independently travel to destinations.

Work Required Outside of Monday through Friday Business Hours: Some early arrival, nights or weekend work may all be necessary for timely gift entry and event management.

The Iliff School of Theology is an equal opportunity employer and as such prohibits unlawful discrimination on the basis of age 40 and over, race, sex, color, religion, national origin, mental or physical disability, genetic information, ancestry, sexual orientation, gender expression, creed, pregnancy, marital status, veteran status, or other legally protected statuses. Every person is treated equally according to their qualifications, abilities, and experience in conducting all personnel actions and procedures including, but not limited to, recruitment, hiring, placement, training, discipline, transfer, promotion, benefits, layoff, leaves of absence, compensation, and all other terms and conditions of employment. For more information, visit us at Please submit a cover letter and resume to The position will remain open until filled.

Contact: Caran Ware Joseph

Address: 2323 E. Iliff Ave Denver CO 80210

Phone: 303-765-3111

Email: Click to email