Finance Manager - Mountain View UMC, Boulder, Colorado

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Responsibilities

Payroll

• Remit payroll information to PAYCHEX, our payroll servicing firm
• Maintain Payroll records
• Maintain sick leave and vacation leave records

• Review all invoices and requests for disbursement, verifying appropriate authorizations.
• Pay accounts payable according to priorities established by Finance Committee with consultation from Senior Minister, and as cash flow allows.
• Manage deposits and expenditures from Designated Funds
• Maintain files on all investments given to the church. Create and follow up on requests for stock transfers.

• Obtain Corporate Resolutions, as needed by banking and investment firms.
• Attend all Finance Committee meetings and all Church Council meetings.
• Offer suggestions for improving the financial recording, documenting, and financial position of the church.
• Maintain signature records for all bank accounts. Obtain a second authorized signature for checks over $5,000.
• Support the yearly church budget process.
• Support the yearly input to the Conference.
• Assist in negotiations for mortgages and other loans.
• Pay mortgage in a timely fashion.
• Establish and maintain purchase authorization process.
• Assist Finance Committee in budgeting process, through approval by Church Council, then enter completed budget figures into the Accounts
• Other tasks as assigned.

Accounts Receivable

• Invoice and collect “overhead” payments from Mountain View Preschool
• Invoice and collect rents from other users.
• Invoice and collect worker’s compensation payments from Mountain View Preschool

Management

• Manage the monthly cash swings that result from low monthly contributions so that we are able to complete payment of our critical bills throughout the year. Advise Finance Committee and staff of all “open” bills.
• Prepare for the Finance Committee a projected cash flow forward for final distribution of budget distribution.

Reporting

• Report to Senior Pastor and Staff on a regular basis using monthly reports format.
• Report monthly to Finance Committee
• Report to Church Council per meeting.
• Report to lay leadership, as they desire, either on a regular basis or via Church Council
• Work with Finance Committee to create brief financial reports for the bulletin and newsletter.
• Report to the Congregation monthly in Messenger

Bequests

• Work with families and Permanent Endowment Chair to disburse general bequests to the appropriate three funds: Permanent Endowment (1/3) Building Reserve Fund (1/3) and Operating Fund (1/3)