Mileage & Flight Reimbursements

Travel Allowance to Annual Conference

The below form reflects the accurate rate and number of miles to subtract as found in the MSC Guiding Policies and Procedures. All requests received through July 20 will be process and approved according to the guidelines below. You will email your request form and map or screenshot to Kaitlin Kahrs, Administrative Assistant, at From there, your attendance will be verified, forms will be corrected as needed, and then they will be approved by Annie Arnoldy, Director of Connectional Ministry. Reimbursement checks may be mailed up to 3 weeks after they are submitted to accounting.

Check Request form can be found here.

Travel allowance will be paid to the following lay members and clergy members:

  • Elders, deacons, associate members, full time local pastors, part-time local pastors, and student pastors serving churches in the conference under appointment by the Annual Conference

  •  Deacons, part-time local pastors, and student pastors serving churches in the conference

  • Retired or disabled clergy, military chaplains, and other full clergy members of the conference serving extension ministries who are within the boundaries of the conference.

  • Voting lay delegates to the annual conference (lay members)

  1. Travel allowance will be paid only to those members who have paid a registration fee and attend the full conference session, except in the case of emergency.

  2.  Eligible members who drive to annual conference will be reimbursed $0.15 (fifteen cents) per mile, excluding the first 175 miles of travel. If eligible drivers have additional conference members riding along, then they will receive an additional $0.05 (five cents) per mile for each additional eligible passenger.

  3. Eligible members who travel to annual conference by rental car, bus, train, or airplane will be reimbursed the lesser of their fare/car rental cost or the mileage they would have been paid had they driven using their own vehicles. A flight reimbursement up to $150 may be requested with a qualifying airline receipt.

  4. Reimbursement will be based on mileage substantiated by a source such as MapQuest or Google Maps, which a pdf or jpg are REQUIRED upon submission.

  5. Annual conference travel reimbursement will be paid from an equalization travel pool, which will be funded by an amount added to the registration fee of all Annual Conference members.